Assistant Event Manager - Beauport Cruiselines

    • Job Tracking ID: 512881-612873
    • Job Location: Gloucester , MA
    • Job Level: Any
    • Level of Education: Any
    • Date Updated: March 16, 2018
    • Years of Experience: Not Applicable
    • Starting Date: ASAP
    • Application: HR@beauporthospitality.com
    • Job Type: Full time
Invite a friend
facebook LinkedIn Twitter Email


Job Description:

 

CANDIDATE SUMMARY

 

We are seeking a passionate Event professional with a Food & Beverage background, to serve as the point of contact for Events with Beauport Cruiselines. The ideal candidate will be a team player, collaborating with the Cruiseport Management Team, Servers, Bartenders, Boat Crew and Kitchen staff to create a memorable onboard experience for our guests.

 

EXPERIENCE:

 

Must have at least two (2) or more years of related industry experience, with a combination of previous Food & Beverage or Event experience preferred.

 

ESSENTIAL FUNCTIONS

 

  • Coordinate and direct the execution all components of a cruise to include ticket sales, scheduling of serving staff and bartenders, deck seating planning, bar packages, kitchen staff, coordination with clients and catering company and any other special requirements for event to ensure total guest satisfaction.
  • Communicate with catering company to ensure proper execution of the product as promised to the guest.
  • Day of Event: Coordinate with vendors, handle client queries, and troubleshoot to ensure the guest’s special event runs smoothly.
  • Conducts pre-cruise staff meeting to communicate all necessary information regarding seating, bar package, menu, service areas, safety issues, and timeline.
  • Ensure that all requirements are completed at the end of the event by the staff, including dismantling and removal of the event, setting up for future event, ensuring staff check-outs are correct and accurate. Deposit event monies and complete all post-event reports.
  • Coordinate staffing requirements and maintains and communicates employee schedules.
  • Respond to inquiries pertaining to requests for information, pricing and planning for events.
  • Meet with potential clients, conduct vessel tours when requested, determining their event requirements; including event type, budget, number of guests, etc.
  • Produce detailed estimates for events for any guest inquiry and request. When applicable, produce a contract and ensure signature by client and deposit is secured on a timely basis.
  • Provide exceptional service to both our guests and crew.

 

Experience and Skills:

JOB REQUIREMENTS

  • Comply with Beauport Hospitality Group company policy and procedures regarding attendance and dress code standards and ensures employee compliance on all policies and procedures.
  • Practice and observe all safety procedures and requirements.
  • Ability to stand, bend, walk for 8 hours length of time
  • Ability to work on board a moving vessel, with resistance to motion sickness
  • Ability to work in a fast paced, crowded environment, on a moving vessel
  • Resistance to motion sickness.
  • Must be able to lift up to 50 pounds on a regular and continuous basis
  • Ability to lead and work cohesively as a part of a team
  • Strong organizational skills, ability to multi-task, with efficiency, accuracy and attention to detail
  • Must be able to work a flexible schedule, including weekends and holidays.
  • Must have experience in all Microsoft Office products and industry relevant POS systems.
  • Ability to move quickly based on needs
  • Ability to read, write, understand and speak English
  • Ability to effectively communicate, often in a public forum

WORKING ENVIRONMENT

  • Work will take place on the vessel, including all areas, interior and exterior of boat, exposure to sun, heat, cold and changing weather conditions, as well as in an office environment